What is the Organization Assets Library?
The Organization Assets Library is a special place in SharePoint where you can store and manage reusable assets (files) that everyone in your organization can use. You can think of it as a central hub for all your important images, logos, custom fonts, and templates (think Word and PowerPoint templates). Those images are automatically available in applications like SharePoint, Word, PowerPoint, and even Copilot! When someone needs to add a logo to a document or use a specific template, they can easily find it in the application without having to know where those files are actually stored.
Why Use an Organization Assets Library?
Here are some reasons why this feature is awesome:
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Easy Access: Everyone in your organization can quickly find and use the files they need.
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Consistency: Ensures that everyone uses the same logos and templates, keeping your documents and presentations looking professional and uniform. Branding is so important when sending information to external clients/vendors/etc, and this feature makes consistency so easy.
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Time-Saving: No more hunting for the right file. Everything is in one place… your application!
- Democratized Assets: You can have multiple Organization Assets Libraries. This lets Marketing manage brand image assets while IT manages document templates. Simple, right??
How to Create an Organization Assets Library
Creating an Organization Assets Library is actually pretty easy. Follow these steps.
1. Choose a Site
Pick an existing SharePoint site or create a new one where you want to store your organization assets. This can be a communication site or a team site.
2. Set Permissions
Make sure the right people have access to upload and manage files. Add them as members or owners of the site.
3. Upload Files
Add your images, logos, and templates to a document library on the site.
4. Use PowerShell
You’ll need to use PowerShell to designate the library as an Organization Assets Library. Here’s how:
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Download and install the latest SharePoint Online Management Shell.
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Connect to SharePoint as an administrator.
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Run this command:
(PowerShell)Add-SPOOrgAssetsLibrary -LibraryUrl <URL> -ThumbnailUrl <URL> -OrgAssetType <ImageDocumentLibrary or OfficeTemplateLibrary> -CdnType <Public or Private>Replace
<URL>with the actual URL of your library and thumbnail image. Choose the type of assets (images or templates) and set the CDN type (public or private).
5. Wait for It
It might take up to 24 hours for the library to appear in the Office apps.
What About the SharePoint Brand Center?
The SharePoint Brand Center is a centralized place where you can manage your organization’s brand assets, like colors, fonts, and images. It actually uses the Organization Assets Library to store and manage these assets in the background. This means that when you set up your Branding Center, it will automatically use the files from that Organization Assets Library, ensuring that everyone in your organization has access to the same brand resources. Pretty cool how these features tie together, isn’t it?
Conclusion
The Organization Assets Library is a fantastic tool for keeping your organization’s files organized and easily accessible. By setting it up, you ensure that everyone has the right resources at their fingertips, making your job as a SharePoint admin a whole lot easier. Plus, with the SharePoint Brand Center, you can manage all your brand assets in one place, ensuring consistency across your organization.
For more detailed instructions about the Organizaion Assets Library, check out the official documentation.
