1. Site Analysis Agent
Imagine having an AI assistant that quietly checks your site every day. It would spot pages that haven’t been touched in years, highlight documents that are getting lots of views, and suggest which content should be updated or archived. It could even recommend better metadata so your content shows up in search more often. This kind of SharePoint agent would take the guesswork out of site maintenance. No more manual audits or digging through analytics. Just clear, helpful insights to keep your site fresh and useful.
2. Content Quality Advisor
This agent would be like Grammarly, but for SharePoint. It would scan your pages and documents to make sure the writing is clear and consistent. It would flag broken links, outdated references, and even accessibility issues like missing alt text or poor color contrast. But it wouldn’t stop there. It could also suggest ways to make your content more engaging… maybe by simplifying long sentences or adding helpful visuals! For teams that publish a lot, this SharePoint agent would be a game changer.
Interested in my upcoming no-code Copilot agents workshop?
3. Smart Navigation Builder
Ever landed on a SharePoint site and had no idea where to click? This agent would fix that. It would study how users move through your site and recommend better navigation menus. It could even suggest hub site connections or reorganize pages that are buried too deep. It would also flag orphaned pages – the ones that exist but aren’t linked anywhere. With this Copilot agent, your site would feel more like a well-organized library and less like a maze.
4. AI-Powered Permissions Optimizer
Permissions in SharePoint can get out of hand fast. This agent would analyze how content is being shared and suggest ways to clean things up. It could spot sensitive files that are too widely shared, recommend simpler permission structures, and even fix broken inheritance. Best of all, it could simulate changes before you apply them. That way, you’d know exactly what’s going to happen… no surprises. This SharePoint agent would make security easier and less stressful. SharePoint Advanced Management offers help with overshared content to an extent, but this could take it a lot farther,
5. Knowledge Gap Identifier
This agent would look at what users are searching for and what they’re not finding. If people keep searching for “travel policy” and getting no results, the agent would flag that. It could also suggest new content ideas based on search trends and highlight pages that are confusing or redundant. By filling in these gaps, this Copilot agent would help teams create content that actually meets user needs. That means fewer frustrated users and more helpful sites.
6. AI-Powered Content Lifecycle Manager
Content doesn’t stay useful forever. This agent would track documents from the day they’re created to the day they should be archived. It would recommend review cycles based on how often content is used and flag old documents that are still getting lots of views. It could even suggest automated workflows to renew or retire content. This SharePoint agent would help teams stay organized and avoid content clutter over time.
Final Thoughts
These six Copilot agents for SharePoint aren’t just nice-to-haves… they’re tools that could make SharePoint smarter, cleaner, and easier to use. They’d save time, reduce errors, and help teams focus on what really matters: creating great content and helping people find it.
